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5 Reasons Why Secure Hard Drive Destruction Benefits Your Business

When it comes time to get destroy hard drives in your organization, it is important to make every effort to avoid data breaches. While it may seem more cost-effective to eliminate the drives yourself, you run the risk of your data being retrieved and used maliciously. The most secure method for hard drive destruction is to hire a professional company which specializes in the proper destruction of electronic data storage media.

Your Data is Unrecoverable

Criminals can easily retrieve data on erased hard drives, somewhat damaged hard drives, or hard drives that are simply thrown away. Wiping the data on a hard drive does not guarantee the data is completely removed. Physical destruction using high-security data destruction machines can securely destroy hard drives and make any data unrecoverable. Chesapeak Shredding uses a hard drive shredder onsite. Click here to watch video!

Avoid Hefty Fines

Businesses face heavy fines when they do not properly dispose of their data storage media. Businesses that need o be HIPPA compliant or adhere to the SEC or FINRA regulations are most susceptible. Each time there is a security breach, your business may end up losing thousands of dollars towards fines. Avoiding these fines is easy by using a professional data destruction company.

Free Up Office Space

Storing old hard drives can take up valuable space in your workplace. Destroying these hard drives is not only time-consuming but risky if you are not using a high-security data destruction machine. In order to save time and free up office space quickly, you can enlist the help of a hard drive destruction company.

Ensure Your Company is in Regulatory Compliance

A professional data destruction company is knowledgeable about regulations for destroying data storage media. It is their job to follow these laws and ensure your business remains compliant. This eliminates the worry of fines as well as ensuring your hard drives are properly disposed of according to the laws that apply to electronic data storage media. Chesapeak Shredding will issue a Certification of Destruction (COD) with the technician’s name and the date of destruction.  There will be a copy kept on file with our company and your business will be issued one.

Complete Removal of All Data

A data destruction company can ensure that all of the data on your data storage media is completely removed. They accomplish this by physically destroying the hard drives using a high-security media destroyer.  This will render data on hard drives unrecoverable. This means that data cannot be retrieved even when using modern forensic techniques and this is why you should destroy hard drives.

5 Types of Documents to Shred to Protect Identity Theft

Posted by admin on November 20, 2017
Category: Blog

With the holidays around the corner, unfortunately this is a time where criminals will attempt to steal your identify.  It is important to properly shred your documents to protect against identity theft at all times, but more importantly around the holidays.  Here is a quick list list of the 5 types of documents to shred to prevent identity theft. Chesapeak Shredding offers many ways to shred your documents. Call 410-322-8700

1. Documents Containing Financial Information

Anything that comes from a financial institution could potentially be used by an identity thief. Sure, you have to keep copies of bank and credit card statements for record-keeping purposes, but only for three years. Anything older than that you should shred. In addition, shred canceled checks, voided checks, and any online purchase orders that contain your bank account or billing information.

2. Documents Containing Personal Information

Your personal information is what identify thieves are after.  Your date of birth, social security numbers, your full name and address including your driver’s license number.  This could involve documents from the IRS, MVA or other vehicle registration agencies.  Also, travel documents contain personal identifiable information.  Shred these types of documents!

3.Documents Containing Account Information

Account numbers, user names and passwords are important pieces of information and thieves are trying to capture them via online and thru paper documents.  You should shred any mail printed information such as credit card, personal property, tax bills or other type of bills.  This includes utility, cell phone, internet bills for all properties such as rentals and vacation properties.

4.Junk Mail

Junk mail can be dangerous. Most people don’t realize it, but junk mail usually has a computer barcode on the front that can sometimes contain personally identifying information. This includes so-called pre-authorized credit card offers, mail from insurance companies and lenders, and even mail from associations such as the AARP or other membership organizations that may have access to your personal information. Companies market to certain demographics, often based on your age group, occupation, or purchasing habits. So you should shred all of your junk mail, including the return envelopes provided with it.

5.Child- and School-Related Mail

Identity thieves don’t discriminate, and they aren’t known for their compassion, so they won’t care if they steal a Social Security number whether it belongs to a child or an adult. Therefore, the  mail you receive concerning your children, their medical records, and school information goes in the shred pile. If you received copies of your children’s birth certificates, shred them.


Chesapeak Shredding is now MSA Certified!

Posted by admin on October 16, 2017
Category: Blog

Chesapeak Shredding is now MSA (Mobile Shredding Association) Certified.

Why does this matter?

Chesapeak Shredding recently applied and has been successfully certified by MSA (Mobile Shredding Association).  To become a member of MSA you must meet the security requirements and be held accountable for annual audits.  The audit process is conducted by a third party security auditor to ensure MSA continually meets the standard security requirements.   Shredding companies which apply and are accepted by MSA demonstrate to their customers that they promote and support the most secure method of records destruction and proven they operate within the highest of industry standards. Mobile shredding offers the customer the opportunity to witness the real time destruction of their records.  Chesapeak Shredding upholds the strongest security standards by abiding by the NAID and MSA rules and regulations.

The other day I was walking through the hallways of a self storage unit and I kept thinking of the hit TV show “Storage Wars”.  I wondered how many of these units contain boxes of personal and business confidential information or computer hard drives and any computer hardware.  A self storage unit is not a reliable place to store sensitive  confidential documents.

Here are a few reasons to understand where your confidential information is:

#1. Understanding the managers or other employees who have access to the storage unit.  How much employee turnover happens in your business?  Do you track who has keys or access to the storage units?

#2.  Who has an inventory of the documents being stored?  If any document is needed how quickly can it be found and what condition is the document in?

#3.  In the case of any lawsuit, all information and records are subject to discovery.  The answer “no one knew it was there” is not an acceptable answer.

#4.  Although self storage have security cameras and other security measures in place, you can not protect against burglary and other break-ins where theft occurs in storage units.

#5.  Do you know the condition of the storage unit?  Is there water damage or did a critter gain access and begin destroying your documents?

There are many other reasons not to store information in self – storage units. If this article raises an eyebrow or makes you think about how and where your information is stored then call Chesapeak Shredding.  We can purge any confidential information or hard drives that can help protect your business.  We also can begin to turn documents and confidential information into soft files that are encrypted and stored in the cloud   Give us a call 410-322-8700 or visit us on Facebook  to discuss options to help your business.

Moldy Documents

Posted by admin on August 29, 2017
Category: Blog

Our thoughts and prayers are with  everyone in Houston and other parts of Texas who are going through horrendous flooding due to Hurricane Harvey.  With so much rain and flooding going on we wanted to share some thoughts on how to handle documents that get wet.  It happens more than you think!

Moldy Documents

Do you know if you have moldy, wet document sitting in a basement or warehouse?  It could be a big problem. Paper records get wet. It happens more than you might think. Sometimes, file boxes that are stored in the lowest rent portions of the building, usually dank and dark, get wet. Maybe there was a plumbing leak. Maybe there was a flood, hurricane, or leaky roof. And, when office and storage buildings catch fire, sprinklers and firemen with water hoses often target records storage areas since they represent the most fuel. Even a dank old basement can make stored records wet to a degree. The point is that paper records have many occasions to get wet in a number of ways. Deep inside any stack of wet paper, boxed or not, it is dark and warm, which creates optimal conditions for the growth of mold. In the last few years, mold has become one of the most feared and least understood health hazards out there. It has caused people to level perfectly good homes. It has spawned personal injury lawsuits. And, it has caused insurance underwriters to exclude damage from mold and mold-remediation from home insurance policies. So it is a quite logical that when document destruction companies are faced with the destruction of paper that is or was recently wet, they are concerned about the welfare of employees, health code violations, and future personal injury claims or regulatory penalties. Companies should also be concerned with the welfare of their employees.

What’s the big deal?

Mold is part of the natural environment. It is a type of fungi found everywhere – inside and outside – throughout the year. There are about 1,000 species of mold found in the United States and 100,000 known species worldwide. Mold grows on almost any substance, as long as moisture, oxygen, and an organic source are present. Mold affects everything around it because when mold produces tiny spores (i.e., viable seeds) that usually cannot be seen without magnification. Mold spores continually float in the air, both indoors and outdoors. According to the Occupational Safety and Health Administration (OSHA) website, “Currently, there are no federal standards or recommendations (e.g., OSHA, NIOSH, and EPA) for airborne concentrations of mold or mold spores.” Typically, most indoor air exposures to mold do not present an adverse risk to a person’s health; however, some can produce allergens, which are substances that cause allergic reactions.

Handling wet records

In the life of every secure destruction company, the call to remove wet records will come. The first question should be: How wet? The second question is: How long have they been wet? The reason for knowing how wet they are is pretty obvious. If they are dripping wet, there are probably have more logistical issues than health issues. Moving and destroying soaking wet paper presents many challenges that would make a great subject of discussion on its own. But, as to the issue at hand, namely destroying mold-laden paper, the duration is more relevant. Soaking wet paper most likely got that way in a recent event where mold has not had the opportunity to take hold. On the other hand, damp paper that was exposed to damp conditions over a long period of time or was dried out is more likely to have mold issues. A notable exception to this rule is when records are soaking wet because they were exposed to flood waters or sewage overflows. Those records would have extremely rough logistical and health issues. To be clear, if the records were ever wet, it is pretty much the same risk as if they are currently wet. According to OSHA, the risk is virtually the same “since the chemicals and proteins, which can cause a reaction in humans, are present even in dead mold.”

Do you need wet documents handled?  If so, please contact Chesapeak Shredding for a free evaluation.  We will come onsite to survey the situation and to provide recommendations on removing the documents.  We are prepared to address the situation with the right safety equipment.